5 Best Daily Planner Apps To Boost Your Productivity (2023)

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In today’s fast world, it’s impossible to keep your daily plan in your head in hopes to not miss an important occasion.

Long gone are the times of misplaced post-it notes in hopes to keep tasks in sight. Today we’re blessed with endless digital daily planner apps. They make our lives easier, keep us organized and productive.

If you’re not using one yet, it’s time to start right now. If you’re not sure which one would suit you best, I have listed the 5 best daily planner apps for you to have a variety of choices. These specific apps are chosen for several good reasons. They not only help you to boost your productivity but also make your daily life much easier.

Before we get started, there are a few important criteria that need to be taken into consideration. Matching the app with your personal preferences and expectations is an important task:

  • Focus – Focus is a key element in getting things done. It is crucial for effective and efficient management without wasting time. This is the first element we will be looking at when choosing the best daily planner app for ourselves.
  • Organization – This is the main promise for most of the daily panner apps – to keep you organized. And it is probably the first reason we are thinking to get the app in the first place.
  • Habits – Boosting productivity would not be possible without creating improving habits. It is important to keep ourselves accountable to stay on track to reach goals.

Below you will find the 5 best daily planner apps. Try them out. Decide for yourself which one works best for your personal needs and preferences.

Note, these apps aren’t in any particular order. All of them are great at what they do. My aim is to help you get a better understanding of how each of them can serve your needs to boost productivity.

1. Serene (macOS)

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Serene is a true winner when it comes to the laser focus category as it helps to shield you from distractions. It lives up to its promise by not letting distractions hold you back.

The distraction blocking feature helps you enhance focus to achieve more in less time. It’s designed to get you into deep work and achieve goals faster.

It not only keeps you organized but also improves habits to focus on deep work.

With its One Daily Goal approach, it helps you stay on track without getting distracted by tasks that don’t contribute to one daily goal.

Key features include:

  • Focus session timer – clearly defined intervals of focused work with a timer that shows you the timing. Knowing how much time you have left to complete tasks, gives you extra motivation.
  • Website and App blocker – blocked access to websites keeps your focus in check. Knowing the apps that highly distract you will help to increase focus. Staying productive during focus sessions allows staying on tasks without unnecessary interruptions.
  • Activities tracker – getting clear on your productive times is a great way to track your activity. While knowing your most common distractions is a key element in improving habits.
  • Daily planner – setting up your daily plan according to one focus goal is a great way to staying organized. It helps to get stuff done with clearer intention and focused attention.
  • Focus music – playing background music can be a great tool to keep yourself focused and motivated.
  • Phone silencer – putting your phone on silent mode automatically eliminates unnecessary distractions.

Serene has 10 free deep work hours, and its paid offer is $4/month.

2. Todoist (iOS, Android, macOS, Windows)

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5 Best Daily Planner Apps To Boost Your Productivity (2)

Todoist is one of the most popular best daily planner apps amongst solopreneurs, team managers, and larger companies. This app keeps you organized and on task making sure nothing gets forgotten.

Todoist supports many other app integrations which allow better workflows and easier tasks management. With many advantages, this app lives up to the standards of a highly organized management system. It supports subtasks, sub-projects, recurring tasks, notifications, and more.

Key features include:

  • Prioritizing tasks – getting the most important things done keeps you productive.
  • Task management – creating subtasks, indicating recurring tasks, including due dates for individual tasks is an easy breeze. Labeling tasks by priority, by context, or personalized system, gives you a customized approach. Setting reminders help you manage better and achieve faster.
  • Progress management – keeping track of progress with the app’s measurement and reporting features. It allows to follow the actions and take measures according to the wanted outcome.
  • Project management – setting up project goals will allow you to make sure you’re on track throughout.

Todoist has a free version, and its paid offer starts from $3/month.

3. Things 3 (iOS)

5 Best Daily Planner Apps To Boost Your Productivity (3)

Things 3 is your personal organizer for business and life. It provides the highest support to boost your productivity and keep you organized. Its simple layout is easy to understand, manage. It lets you start right away as there is no need for a feature introduction.

Key features include:

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  • Easy input – getting your tasks in the app should be easy, simple, and a smooth process. Easy input means less wasted time. And this is exactly what this app provides.
  • Heading – adding titles to your checklists is a great way to keep tasks separate. It allows you to focus on completing the project and not miss a thing. This means each task can be dialed down into smaller tasks with checklists supporting them. It looks exactly like you would create it on paper. The difference is the option to set a deadline, add tasks to your calendar, and organize them by your unique categories.
  • Integrations – added your email to your to-do list is just one of the examples for smooth tasks management. Seeing your to-do and tasks together as you integrate your calendar is a way to never miss a thing.
  • Planning – seeing all your upcoming lists neatly laid out helps you follow the plan you have set out to do. Scheduling repeated actions on automation will save a lot of time. Reminders will keep you on track.
  • Search option – finding made easy. This option lets you search for any word you’ve ever typed in the app. It gives you the ability to create alarms and notifications for your various tasks.

Things 3 costs $49.99 on Mac with 15-day free trial. It’s $19.99 on iPad and $9.99 on iPhone.

4. Any.do (iOS, Android, macOS, Windows)

If you want to stay organized and get things done, Any.do promises that and more. Its time management features keep you on the tasks. They remind of scheduled activities that can’t be missed.

Amongst the usual features like due dates, prioritizing, automatic notifications, recurring tasks set up, reminders, and a drag&drop interface for easy-to-do list creation, it has other beneficial key features:

  • Data Synchronization – adding a scheduled event on your calendar and synchronizing it to multiple platforms like Google Calendar and WhatsApp reminders keeps you efficient.
  • Offline Access – knowing that you will be able to access your tool anywhere anytime gives a great deal of freedom, peace of mind, and the ability to always be on top of things.
  • Task management – integrating your to-do list with a calendar makes planning and scheduling easy.
  • Voice capture – being on a run, it’s handy to leave a voice message to yourself that turns into a note on your to-do list. You never know when the next brilliant idea will come to mind!

Any.do has a free version. Its paid offer starts from $2.99/month.

5. Trello (iOS, Android, macOS, Windows)

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Trello is for individuals and teams looking to be more productive. It is focusing on helping teamwork reach new levels. Its features allow customized workflows. Simple user experience combined with strategic collaboration between team members for effective work.

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Tasks can be grouped into boards and cards which can contain another set of tasks in themselves. Individual tasks can be assigned to groups or individuals with deadlines and checklists. If you want more, here are some of the key features:

  • Effective to-do list – adding due dates, assigning to a specific team or person lets you manage the progress.
  • Collaboration – inviting anyone to get things done. It helps you make things happen without a complicated onboarding process.
  • Instant messaging – discussing tasks in real-time adds efficiency and makes it easy to communicate from anywhere.

Trello has a free version. Its paid offer starts from $10/month.

Bottom Line

Choosing the right tool for daily planning can be time-consuming, I hope that this process was made easier for you.

Whether you are managing your personal time, your team, work projects, or creating a plan for a vacation, use what suits best your specific needs.

Choosing a daily planner app to boost your productivity is a great way of keeping your mind focused and your progress high. The planner apps help you to make most of your time with ease.

More Productivity Tools

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Featured photo credit: William Hook via unsplash.com


How can planners increase productivity? ›

Here are 8 hacks that you can integrate into your daily schedule to help you increase productivity:
  1. Schedule time for planning.
  2. Write down your top priorities.
  3. Highlight the one thing you must accomplish.
  4. Time block your calendar.
  5. Leave time for breaks.
  6. Allocate time to review and work.
  7. Check your email at designated times.
9 Nov 2021

Is there a free planner app? ›

Whether you're looking for the best planner app for iPhone or one with an awesome free plan, ClickUp is all you need. This best free planner app offers a Notepad for all your to-dos, a Calendar view to manage deadlines, Mind Maps to manage ideas, and a whole lot more.

What Google app can I use as a planner? ›

Manage all of your Tasks, Habits, Smart 1:1 meetings, and breaks on your schedule with Planner. Automate your daily plan with time blocking, time tracking, and prioritized scheduling so you can focus on your most important work.

What is the best productivity planner? ›

Best Productivity Planners 2022
  • The One Thing Planner. ...
  • The Freedom Journal. ...
  • Full Focus Planner. ...
  • Passion Planner. ...
  • Desire Map Planners. ...
  • Franklin Covey Planners. ...
  • Productivity Planner. ...
  • Self Journal.
28 Jul 2022

What is the 5 importance of planning? ›


Through planning, managers compare different alternatives with their benefits and limitations. Planning helps make rational decisions by choosing the best most profitable alternative which may bring lower cost, adaptable to the organisation and situations.

How do you plan your day for maximum productivity? ›

Other Strategies for Increasing Productivity
10 May 2022

Which online planner is best? ›

The 15 Best Digital Planners for 2022 (Free & Paid)
  • Digital Personal Planner.
  • OnPlanners Digital Planners.
  • Todoist Digital Planner.
  • Any.do Digital Planner.
  • Google Calendar.
  • Trello Digital Planner.
  • Asana Digital Planner.
  • Notion Digital Planner.

How do you keep track of your daily tasks? ›

12 daily to-do list apps to help you keep track of your tasks
  1. Todoist.
  2. Any.do.
  3. TickTick.
  4. Microsoft To Do.
  5. OmniFocus.
  6. Bear App.
  7. Google Keep.
  8. Habitica.
23 Mar 2021

Is any do a good app? ›

Any.do is an elegant and reliable app with a decent free version but better stuff in its paid Pro version (which is what I reviewed). It ranks high among to-do list apps due to its stunning interface and signature feature, the Any.do Moment, which I'll explain below. Any.do doesn't just keep track of your tasks.

Does Google have a daily planner app? ›

Google Calendar: Free Calendar App for Personal Use.

What app do you use for digital planner? ›

The Best Apps For Digital Planning
NoteShelf 2A planner app option for Android & iOS
PenlyBest app For Android users
GoodNotes 5This is the most popular digital planning app
NotabilityOne of the best note-taking apps for students
2 more rows

What are the 3 planning tools? ›

Planning Tools are likely to be initiative-specific and may include: Organizational timelines. Action item checklists. Things-to-do checklists.

Can I use planner for my own tasks? ›

With Planner you and your team can to create plans, assign tasks, chat about tasks, and see charts of your team's progress. You can also use Planner from within Microsoft Teams and Microsoft SharePoint.

Do daily planners work? ›

It Helps With Time Management

Using a planner allows you to schedule each event, appointment, errand, and task, so that you know what to expect and don't run out of time. Set specific due dates and deadlines for everything to help you stay on track, and have extra time left for yourself and your family.

Should I use a weekly or daily planner? ›

A daily planner is the best place to write down your tasks for the day. A weekly planner is the best place to write down your goals for the week. The most important thing to remember is that you don't need to use both in the same day.

What is the #1 productivity app? ›

1. Hive. Hive's productivity platform is one of the best tools on the market. When synced with Hive's desktop and web applications, the mobile app provides yet another way to improve work ethic and productivity throughout the day.

What are the 6 productivity apps? ›

The good news is that it doesn't have to be that way. There are many productivity apps to help you with your everyday work-related troubles.
Best Android Apps For Productivity (2022 List)
  • ProofHub.
  • Chanty. Task manager apps.
  • TickTick.
  • Trello. To-do list apps.
  • Todoist.
  • Wunderlist.
  • Google tasks. Collaboration apps.
  • Ryver.

What are the 5 P's of planning? ›

Each of the 5 Ps stands for a different approach to strategy:
  • Plan.
  • Ploy.
  • Pattern.
  • Position.
  • Perspective.

What are the 5 types of planning? ›

Five Types of Plans Every Manager Should Make to Achieve Enterprise Objectives!
  • Standing Plans and Single Use Plans:
  • (A) Standing Plans:
  • (B) Single Use Plans:
  • Financial and Non-Financial Plans:
  • Formal and Informal Plans:

What are the 5 steps to productivity? ›

5 Steps to maximise your productivity.
  1. 1) Keep a work log for at least a week.
  2. 2) Analyse your activities.
  3. 3) Delegate non-productive activities.
  4. 4) Calculate the time required for any remaining low priority activities.
  5. 5) Prioritise your remaining activities.

Is there a daily checklist app? ›

Todoist. Format: Web, iOS, Android. Todoist is another great daily checklist app to stay on top of your tasks. Todoist is an easy-to-use checklist app that has helped millions of people complete their tasks and projects.

How can I manage my time to finish my daily task? ›

10 tips for mastering time management at work
  1. Figure out how you're currently spending your time. ...
  2. Create a daily schedule—and stick with it. ...
  3. Prioritize wisely. ...
  4. Group similar tasks together. ...
  5. Avoid the urge to multitask. ...
  6. Assign time limits to tasks. ...
  7. Build in buffers. ...
  8. Learn to say no.

What is the No 1 app in the world? ›

Answer: TikTok has been the most downloaded app, and it is indeed the most used app so far, closely followed by Instagram, Facebook, and WhatsApp. Q #3) How many users are on TikTok? Answer: TikTok has over 1 billion active users worldwide.

What is the #1 app in the world? ›

Most Popular Apps 2021 (Global)
AppDownloads (mm)
6 more rows
7 Oct 2022

What is the most helpful app? ›

The most useful Android apps
  • Adobe apps.
  • AirDroid.
  • CamScanner.
  • Google Assistant / Google Search.
  • IFTTT.
  • Google Drive suite.
  • Google Translate.
  • LastPass Password Manager.

Does Microsoft have a daily planner app? ›

A smart daily planner

Set yourself up for success with My Day, intelligent and personalized suggestions to update your daily or weekly to do list. With both a Microsoft to do desktop app and mobile app available, it is easy to stay on task all day long.

How do I make a personal digital planner for free? ›

How to make a personal planner
  1. Open Canva. Open up Canva and kick off your design by searching for "Personal Planner."
  2. Select a template. Browse through Canva's professionally designed templates and choose the one that best fits your taste. ...
  3. Explore features. ...
  4. Personalize it even more. ...
  5. Save and share.

Is a digital planner worth it? ›

Using a digital planner, you can be more efficient by coping tasks and appointments, dragging and dropping items, duplicate pages or erasing items with a click of a button. You can also write freely and later go back to edit color and position of the information written in the page.

Is Planner 5D a good app? ›

Planner 5D is a well designed service. It works very well, whichever platform you're using it on. It's easy to use, and allows you to create projects very quickly. Selecting and editing objects is intuitive, and measurements are always on display when working in 2D, helping you remain accurate effortlessly.

What is the easiest scheduling app? ›

  • The Best Scheduling Apps of 2022.
  • Square Appointments.
  • Setmore.
  • Calendly.
  • Zoho Bookings.
  • Appointy.
  • Doodle.
  • SimplyBook.me.
5 Sept 2022

How do I make a daily schedule and plan my day? ›

6 steps to create a daily schedule
  1. List to-do items. Before you can organize your to-dos, you first need to make a list of all the items you need to do for the day. ...
  2. Prioritize tasks. ...
  3. Note deadlines. ...
  4. Identify recurring events. ...
  5. Order items by time, priority, or deadline. ...
  6. Stay flexible.
27 Jul 2022

Is there an app where you can make your own schedule? ›


Calendly is a great app if you need a scheduling tool to create or set appointments. The application shows any open slots you have in your schedule and gives external contracts to request or schedule appointments or meetings with you.

What is the most used calendar app? ›

The 8 Best Calendar Apps to Stay Organized in 2022
  • Google Calendar.
  • Apple Calendar.
  • Outlook Calendar.
  • SavvyCal.
  • Fantastical.
  • My Study Life.
  • Timepage.
  • Business Calendar 2.
6 Jan 2022

What is the best app to pass time? ›

Getting Bored? Here Are 13 Fun Apps To Help You Kill Time
  1. Flow Free. This app is all about exercising your bored mind when you're trying to kill time. ...
  2. 2048. This is the best way to give your brain a much needed workout. ...
  3. OpenTalk. ...
  4. Paperama. ...
  5. Bubble Wrap. ...
  6. StumbleUpon. ...
  7. QuizUp. ...
  8. AnonyChat.
20 Jan 2017

What is the easiest free calendar app? ›

SimpleCal is the easiest calendar app on the App Store. Sync your schedule across platforms and devices through iCloud or Google calendar.

What are the 5 daily routine? ›

Now that I have a set morning routine, here are a few pointers that take minimal effort:
  • 1) Drink water. ...
  • 2) Meditate or exercise. ...
  • 3) Give yourself a little me-time. ...
  • 4) Have breakfast. ...
  • 5) Create the right nighttime routine. ...
  • Also read:
15 Oct 2020

What is the most productive work schedule? ›

As well, there are also studies saying that companies that impose their employees daily working hours are also less productive. In the end, scientists generally agree that the ideal daily working time is around 6 hours, and more concentrated in the morning.

What is the most common work shift? ›

The first shift is the most common shift among corporations. Employees perform work within standard working hours, typically starting after 7:00 a.m. and ending around 5:00 p.m. First shift employees often interact with each other and customers, as people typically share this schedule.

What is the best free scheduling app for small business? ›

Top 10 Free Appointment Scheduling Software Providers
  • Square Appointments.
  • Calendly.
  • Squarespace Scheduling.
  • Appointy.
  • 10to8.
  • HubSpot.
  • SimplyBook.
  • Appointlet.

Does Google have a timetable app? ›

Google Calendar: Free Calendar App for Personal Use.


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